Operate

Linnworks set-upand integration agency.

Set-up, integration and day-to-day running of Linnworks for multichannel brands, from channels, rules and stock to the warehouse and couriers, with your store, marketplaces and accounts joined in, and the other ERPs and shipping systems you run alongside it.

Or book a call

We ask for your email on the next step.

  • Warehouse

    Pick list ready

  • Couriers

    Reviewed

  • Peak plan

    Tested

Operate

Linnworks set-upand integration agency.

Set-up, integration and day-to-day running of Linnworks for multichannel brands, from channels, rules and stock to the warehouse and couriers, with your store, marketplaces and accounts joined in, and the other ERPs and shipping systems you run alongside it.

Or book a call

We ask for your email on the next step.

  • Warehouse

    Pick list ready

  • Couriers

    Reviewed

  • Peak plan

    Tested

  • 10+

    years in eCommerce

  • 50+

    channel integrations

  • 75+

    projects delivered

Everything Linnworks, under one roof

Linnworks sits in the middle of a multichannel business. Every order passes through it, every stock figure starts in it, and every courier label comes out of it, so a gap anywhere in the set-up shows up everywhere else. Our operations specialists, integration engineers, developers and marketplace team work as one team, so Linnworks is set up with the store, the marketplaces, the warehouse and the accounts around it.

What we do on Linnworks

Set up by a team that runs it every day

Linnworks offers its own onboarding, and it sets up Linnworks well. What it leaves to you is everything around it: the store, the marketplaces, the warehouse floor, the courier accounts and the accounts package, each with its own way of doing things. We set up the whole operation, with Linnworks at the centre of it.

Through Managed eCommerce we run Linnworks day to day for the businesses we look after, so we set it up the way it has to work on a busy Monday morning: stock right on every channel, rules that catch the awkward orders, and labels printing before the courier arrives. Our own Warehouse Executive dashboard puts stock, orders and picks from Linnworks on one screen.

We work with multichannel retailers selling on their own store, eBay and Amazon, brands moving their orders into Linnworks for the first time, and businesses whose Linnworks set-up has grown faster than anyone has tidied it. Based in Huddersfield, working with businesses across the UK.

Setting Linnworks up, or moving to it

Whether it is a first set-up, a move from another system or spreadsheets, or an account that needs rebuilding, every Linnworks project follows the same five steps:

  1. 1How you sell, pick, pack and ship mapped first, channel by channel and courier by courier.
  2. 2Products, SKUs, stock and locations brought in and matched to every channel’s listings.
  3. 3Channels connected and tested, with orders flowing into one queue before anything else is switched on.
  4. 4Rules, couriers and the warehouse set up and tried on real orders.
  5. 5Your team trained, and the switch timed around your trading days, with the first weeks watched closely.

The step most set-ups skip is the SKUs. When the same product carries a different code on each channel, stock goes wrong everywhere, so we match every SKU before the first order comes in.

Channels and listings

Linnworks brings the orders from every channel into one queue, and sends the stock and the despatch back out.

We connect and set up each channel so it holds:

  • Shopify, Magento, WooCommerce and Medusa stores, including the ones we build
  • eBay and Amazon, with listings linked to the right stock record
  • Other marketplaces you sell on, joined the same way
  • Listings created and updated across channels from one product record

Orders from 50+ channels run through Linnworks for the businesses we set up, each one in the same queue with the same rules.

Rules engine and automation

Most of the time saved in Linnworks comes from the rules engine and macros, and most set-ups use a fraction of them.

Our team writes the rules your orders need, for jobs like:

  • The courier and service chosen by weight, value and destination
  • Orders sent from the right warehouse or stock location
  • Problem orders tagged and held for a person to check
  • Bundles and multi-packs split into the right parts for picking
  • Scheduled macros for the repetitive jobs your team does every day

Stock and purchasing

One stock figure for every product, shared across every channel, is the point of Linnworks, and it only holds when the set-up is right. We set up stock buffers for each channel so the last one is never sold twice, bundles and kits that take stock from each part, batches where you need them, and stock forecasts that turn into purchase orders for your suppliers.

Warehouse management in Linnworks

We set up warehouses as well as websites.

In Linnworks that means bins and locations, barcodes on every product, and pick and pack checked by scanning, so the right item goes in every parcel:

  • Barcodes and bin locations for every product
  • Picking by wave, zone or order, whichever suits the floor
  • Scan checks at pick and pack, so mistakes stop before the parcel is sealed
  • Several warehouses, or a fulfilment partner, run from the same account

Couriers and shipping

Courier choice is where a lot of margin goes unnoticed. We connect your courier accounts to Linnworks, Royal Mail, Evri, DPD and the rest, set rules that pick the right service for each parcel, and get labels printing as each order is packed. Tracking goes back to every channel on its own, so customers and marketplaces see it without anyone copying it across.

Linnworks joined to the rest of the business

Linnworks runs the orders, but the business runs on more than orders. Sales have to land in the accounts, stock has to agree with the ERP, and customer service needs the order in front of it. When an app from the Linnworks store does the job, we use it.

When none does, our developers build the connection on the Linnworks API, joining Linnworks to:

  • Xero and other accounts packages, with sales, fees and refunds matched in the accounts
  • Your ERP, with one system in charge of each number
  • Your helpdesk, so every reply starts with the order and delivery already found
  • Reports and dashboards built on Linnworks’ own data
  • The systems no Linnworks app reaches, through custom apps of your own

Every connection is watched, with an alert when one fails, so a stuck order is found before the customer notices.

Explore systems and integration

AI agents inside Linnworks

Our agents already work inside Linnworks. We put them to work on the routine jobs: stock checked against every channel, problem orders found and flagged, listings kept in step with the product record, and purchase orders drafted from your stock forecasts. Your team’s time goes on the decisions.

No agent changes anything on its own. Every change is a dry run first, you approve it, a backup is taken before anything is applied, and every change is logged so it can be put back. Agents never delete.

See how our AI agents work

Five steps behind every agent

  1. Dry runSee every change first.
  2. Your approvalNothing moves until you say.
  3. BackupEverything saved before a change.
  4. ApplyOnly what you approved.
  5. LogEvery change can be put back.

Agents never delete.

Not on Linnworks? We work with the rest too

Linnworks has a strong name with multichannel sellers, which is why it has a page of its own. It is not the only system we work with.

We set up and join other ERPs, inventory and order management systems and shipping platforms in the same way, and we choose the system that fits the business, never the other way round:

  • ERPs, from the accounts package to a full ERP
  • Other inventory and order management systems
  • Shipping platforms and courier tools
  • Systems you already run, joined to the store and the marketplaces

If Linnworks is not the right fit, the audit says so, and names the system that is.

Explore systems and integration

Linnworks support and Managed eCommerce

Setting Linnworks up is the start. Through Managed eCommerce our team looks after it day to day: the order queue checked, oversells and listing errors fixed, rules and couriers tuned as the business changes, purchase orders drafted, and extra cover for the busiest weeks of the year. Your team gets training whenever new people join, a monthly report against agreed targets, and one accountable lead who knows the account and the business behind it.

How we work

Four stages, each one signed off by you.

  1. Audit

    Warehouse processes, stock, couriers and delivery costs reviewed.

    You getA written audit

  2. Plan

    Layout, processes, systems and couriers planned for your volumes.

    You getA signed roadmap

  3. Deliver

    Changes made in stages, so orders keep going out.

    You getEach stage live and handed over

  4. Run

    Processes improved month after month, with a peak plan every year.

    You getA monthly report

How we work

How we work

Four stages, each one signed off by you.

  1. Audit

    Warehouse processes, stock, couriers and delivery costs reviewed.

    You getA written audit

  2. Plan

    Layout, processes, systems and couriers planned for your volumes.

    You getA signed roadmap

  3. Deliver

    Changes made in stages, so orders keep going out.

    You getEach stage live and handed over

  4. Run

    Processes improved month after month, with a peak plan every year.

    You getA monthly report

How we work

Work we can walk you through

We share case studies only with each client’s permission. Book a call and we will take you through work like yours.

Case study on request

Operations and fulfilment redesign

We take you through the work and the numbers on a call.

Questions about Linnworks

Book a call
  • Why use an agency instead of Linnworks’ own onboarding?

    Linnworks sets up Linnworks. We set up the business around it as well: the store, the marketplaces, the warehouse, the couriers and the accounts, and we stay on to run it if you want us to.

  • Can you take over our existing Linnworks account?

    Yes. We start with an audit of the channels, SKUs, rules, stock and couriers, fix what is costing you orders first, and tidy the rest without stopping the business.

  • Can you connect a system that has no Linnworks app?

    Yes. Our developers build the connection on the Linnworks API, then watch it like every other connection we run.

  • Is Linnworks right for us, or should we look at something else?

    It suits most multichannel sellers, and it is not the only answer. We work with other ERPs, inventory and shipping systems too, and the audit recommends the one that fits.

  • Can you move us to Linnworks from another system?

    Yes. Products, stock, SKUs and open orders come across first, channels are tested before they switch, and the move is timed around your trading days.

  • What happens when a channel stops syncing?

    Every connection is watched, with an alert when one fails, and our team fixes it before it turns into oversold stock or missed orders.

  • Is it safe to let AI agents work in Linnworks?

    They cannot act on their own. Every change is a dry run first, approved by you and backed up before it is applied, and agents never delete.

  • Where do we start?

    With a free audit. Send us your website. We review the business behind it and reply by email with where to start.

Ways to work with us

Start with one project, or hand us the running of it all.

  • Build or move platform

    Projects

    Strategy, design and build for a new store, a move to a new platform or a new channel, delivered in stages you sign off.

    Includes

    • A free audit and discovery first
    • A plan with costs and dates
    • Clear scope for each stage
    • Launch, aftercare and handover
    Get a free audit
  • Run every month

    Managed eCommerce

    A senior team that runs and improves your commerce operation month after month: platform, channels, operations and growth.

    Includes

    • One accountable lead and one team
    • Changes, releases and support handled
    • Monthly reporting against agreed targets
    • A roadmap reviewed every quarter
    Book a call about managed eCommerce
  • Run AI across the business

    AI programmes

    An AI roadmap for the whole business, then agents built, run and improved against it, one priority at a time.

    Includes

    • An AI readiness review first
    • Opportunities ranked by value and risk
    • Agents built, run and improved by us
    • Results reported every month
    Book a call about AI

Ways to work with us

Start with one project, or hand us the running of it all.

  • Build or move platform

    Projects

    Strategy, design and build for a new store, a move to a new platform or a new channel, delivered in stages you sign off.

    Includes

    • A free audit and discovery first
    • A plan with costs and dates
    • Clear scope for each stage
    • Launch, aftercare and handover
    Get a free audit
  • Run every month

    Managed eCommerce

    A senior team that runs and improves your commerce operation month after month: platform, channels, operations and growth.

    Includes

    • One accountable lead and one team
    • Changes, releases and support handled
    • Monthly reporting against agreed targets
    • A roadmap reviewed every quarter
    Book a call about managed eCommerce
  • Run AI across the business

    AI programmes

    An AI roadmap for the whole business, then agents built, run and improved against it, one priority at a time.

    Includes

    • An AI readiness review first
    • Opportunities ranked by value and risk
    • Agents built, run and improved by us
    • Results reported every month
    Book a call about AI
Pennine moorland at dawn in black and white, dry-stone walls running down to a valley filled with mist under a pale sky

Start with a free audit.

Send us your website. We review the business behind it and reply by email with where to start.

We use this only to reply.

Pennine moorland at dawn in black and white, dry-stone walls running down to a valley filled with mist under a pale sky

Start with a free audit.

Send us your website. We review the business behind it and reply by email with where to start.

We use this only to reply.